Application form - Traders

Traders/Concessions terms and conditions

We ask that all people we accept to the event to offer goods / food for sale agree to these guidelines. Please note these are in addition to the general terms and conditions (agreed to by all those attending the event) that we expect you to read and agree to also.

The event is open to the public from 2 pm on Thursday 13 August and we are expecting more than 800 people on site, some of whom will be under the age of 18. We are looking for people that would love to attend the event but also have the opportunity to trade whilst there and who support the Queer Spirit ethos around being an LGBTQIA+ event, and around respect for the Earth.

All applications must be received no later than 27 July 2026

If we accept your request to trade at the event you agree to the following:

1. You will purchase at least one standard adult ticket to confirm your place and agree to pay us 10% of your takings.
   
   
2. You must only trade items that were approved from your application. Subletting any part of your stall / pitch is not allowed.
   
   
3. Public liability insurance is your own responsibility.
   
   
4. You will bring your own structure(s) to create your stall which you will let us know the details of as part of your application – ideally a photo of it would help (both for us to arrange the trading area plus we may use it on the website and in publicity).
   
   
5. You agree to giving any access required by the site inspection team needed to inspect your structure.
   
   
6. No electrical power will be provided for you and no generators of any kind are allowed on site unless pre-approved by our site manager, so if you wish us to consider allowing you to provide your own generator you must inform us of this as part of your application.
   
   
7. If you wish to use credit/debit card processing, you should be aware that no landline service  will be provided by Queer Spirit, so it is your responsibility to confirm your system will operate over the available mobile networks on site if required. We may offer a Wi-Fi service but you should not rely upon us doing so.
   
   
8. No amplified sound systems are allowed.
   
   
9. Your pitch location will be decided as part of pre-event planning and cannot be changed once allocated.
   
   
10. If you are a Saturday market trader you will be allowed to set up from 9am on Saturday 15th August.
    
    
11. Full traders can arrive for set-up any time from 9 am on Wednesday 12 August 2026 and will ensure that all vehicles are back in the car park or off site and that all structural work is completed no later than midday Thursday 13 August to ensure adequate time for final inspection before the gates open to the public (at 2 pm). You can start to trade any time after you have been signed off.
    
    
12. Trading ends at 10 pm on Sunday 16 August (except catering outlets which can trade on the Monday) and you can bring vehicles on to the site any time on Monday 17. Please be aware of the daily gate night closure as detailed in the general terms and conditions.
    You must be fully off site by 10 am on Tuesday 18 August 2026.
    

      FOR FOOD  

13. If you are selling food it must be 100% vegetarian or vegan and clearly marked as such. You will need to let us know what council you are registered with and to provide your Food Hygiene rating plus a copies of any insurance and other documentation you have. If you are using any LPG equipment you will need to show us a gas safety certificate and any training certification for people working with you.
    
    
14. No plastic crockery or cutlery is allowed on site. You can offer pottery/porcelain plates and cups and metal cutlery using a returnable deposit scheme. You can also use biodegradable items. You can also allow customers to bring their own plates, cups etc.
    
    
15. You will be required to carry adequate fire-fighting equipment.
    
    
16. We may be able to provide a metered water source for you if you advise us on your application. Please note this is not guaranteed. (To be charged at the standard South West Water rate at the time + 10%)

If you are have problems filling in the online form or have specific questions not answered here, please do get in touch by email: This email address is being protected from spambots. You need JavaScript enabled to view it.